These Platform Terms of Service govern the access to and use of the Actaa Service, provided by Nomisma LLC, by the Customer and its Authorized Users.
01 Agreement and Parties
These Platform Terms of Service (the "Terms" or "Agreement") are entered into between Nomisma LLC, a Wyoming limited liability company that publishes the Actaa product ("Nomisma," "Actaa," or the provider of the "Service"), and the company or other organization that registers for or uses the Service (the "Customer").
By clicking to accept, executing an Order, or accessing or using the Service, the Customer agrees to be bound by these Terms. Any individual accepting on behalf of an organization represents and warrants that they are authorized to bind that organization, in which case "Customer" refers to that organization. A party that does not agree to these Terms must not access or use the Service.
Individuals authorized by the Customer to use the Service under the Customer's account ("Authorized Users") are bound by the provisions of these Terms applicable to them, together with the Acceptable Use Policy.
Nomisma LLC is a limited liability company formed under the laws of the State of Wyoming, USA. Correspondence may be directed to info@actaa.ai.
02 Definitions
In these Terms, the following defined terms apply:
- Service / Platform means the Actaa hosted software, its Modules, applications, application programming interfaces, and related documentation and support made available to the Customer.
- Modules means the functional groups of the Platform, comprising Workspace, Intelligence, Plan, Make, Knowledge, Team, and Finance.
- Administrator means an Authorized User designated by the Customer to configure the Service, manage users, and set permissions on the Customer's behalf.
- Authorized User means an employee, contractor, or other individual whom the Customer permits to access the Service under the Customer's account.
- Customer Data (also "Customer Content") means all data, documents, files, messages, records, and other content that the Customer or its Authorized Users submit to, create in, or generate through the Service.
- Account Data means the data processed to operate the business relationship, including Administrator and user contact details, authentication data, billing information, and security and usage telemetry.
- AI Features means the features of the Service that employ artificial intelligence, including the Intelligence Module, in-document assistance, and grounded question-answering.
- Sub-processor means a third party engaged by Nomisma to process Customer Data in the course of providing the Service, as identified on the Sub-processors page.
- Order means an order form, online registration, subscription plan, or early-access arrangement under which the Customer accesses the Service.
- DPA means the Data Processing Addendum, which forms part of this Agreement.
03 Provision of the Service
Actaa is a unified, private-AI operating system that consolidates the Customer's work within a single governed system. Subject to these Terms and the applicable Order, Nomisma grants the Customer a non-exclusive, non-transferable right to access and use the Service during the term, for the Customer's internal business purposes, through the following Modules:
- Workspace — home, tasks, checklists, calendar, meeting notes, files, messages, and company email.
- Intelligence — private artificial intelligence, comprising grounded conversation, model roundtable, agents, data room, and MCP conversation.
- Plan — projects, tasks, and roadmap derived from the underlying work.
- Make — collaborative documents, tables, presentations, boards, and notes, each incorporating AI Features.
- Knowledge — AI knowledge, organization drive, wiki, playbooks, templates, and training.
- Team — the employee lifecycle, including people, hiring, onboarding, reviews, time off, culture, and policies.
- Finance — quotes, invoicing, budgets, expenses, ledger, payroll, vendors, approvals, and reports.
Nomisma may improve, update, add, or remove features from time to time. Where a change would materially reduce the core functionality of the Service for which the Customer is paying, Nomisma shall use reasonable efforts to provide advance notice.
05 Customer Data and Ownership
As between the parties, the Customer retains all right, title, and interest in and to Customer Data, and Nomisma acquires no ownership of it. Nomisma does not sell Customer Data and does not use Customer Data to construct advertising profiles.
Nomisma processes Customer Data solely to provide and support the Service, and only on the Customer's instructions. The Customer's instructions are given through this Agreement, the DPA, the Customer's Orders, and the configuration choices made by the Customer's Administrators within the Service. Nomisma additionally processes Customer Data as necessary to maintain the security of the Service, to prevent or address technical or security issues, and as required by applicable law.
Customer Data is isolated per company at the database layer, with a second, redundant isolation control at the application layer. Further detail is set out in the Security & Compliance Overview.
06 License Granted by the Customer
The Customer grants Nomisma a limited, worldwide, non-exclusive, royalty-free license to host, store, copy, transmit, index, display, and process Customer Data, and to create backups, solely to the extent necessary to provide, maintain, secure, and support the Service for the Customer and as directed by the Customer through its use and configuration of the Service. This license exists solely to enable the Service to function. It terminates when Customer Data is deleted or when this Agreement terminates, subject to the deletion and recovery process set out in Section 17 and to any retention required by applicable law.
For the avoidance of doubt, Nomisma claims no other rights in Customer Data.
07 Artificial Intelligence Features
The AI Features are designed to remain private to the Customer's organization and to be grounded in the Customer's own data. Accordingly:
- Processing location. All large-language-model and embedding processing operates exclusively on AWS Bedrock within Actaa's own AWS account and region. Prompts and content are not transmitted to third-party model endpoints. The AI Features use leading foundation models available through AWS Bedrock.
- No training on Customer Data. AWS Bedrock does not use your prompts or content to train its foundation models, and Nomisma does not use Customer Data to train general-purpose models.
- Personal-data scrubbing. Personal and sensitive data is redacted before content reaches the model and on the model's output, and HR-sensitive content is blocked from the AI path entirely. The controls in force are described in the Security & Compliance Overview.
- Grounding and sources. AI outputs are grounded in the Customer Data made available to the AI, and the Customer determines what the AI is permitted to read.
- Controls and budgets. The Service provides per-user AI controls and budgets, together with a fail-closed spend gate that blocks AI usage in the absence of an active subscription.
The Customer acknowledges and agrees that the AI Features assist but do not decide on the Customer's behalf. AI output may be incomplete, inaccurate, or unsuitable for a given purpose, and should be reviewed by a person before it is relied upon. The AI Features do not constitute professional, legal, financial, or medical advice. In particular, and as further provided in Section 18, the AI Features are assist-only in employment contexts: they do not autonomously make or rank employment decisions, and the Customer remains the decision-maker. Reference is made to the Security & Compliance Overview and the Acceptable Use Policy.
08 Acceptable Use
The Customer's use of the Service, and the use by its Authorized Users, shall comply with the Acceptable Use Policy, which is incorporated into this Agreement by reference. Without limitation, the Customer shall not use the Service unlawfully, attempt to breach security or to circumvent per-company isolation or access controls, or use the AI Features to make unlawful or fully-automated employment decisions. Nomisma may suspend or remove content or access that violates the Acceptable Use Policy, as set out therein and in Section 17.
09 Data Protection and Privacy
The processing of personal data is described in the Platform Privacy Policy. Where Nomisma processes personal data contained in Customer Data on the Customer's behalf, it does so as a processor acting on the Customer's instructions, and the Data Processing Addendum applies and forms part of this Agreement. With respect to Account Data, Nomisma acts as a controller as described in the Platform Privacy Policy.
Nomisma has implemented Article 17 (erasure) and Article 20 (portability) of the GDPR, including one-click export and anonymized deletion with a 30-day recovery window. The current list of infrastructure Sub-processors is published at Sub-processors.
10 Security
Nomisma maintains appropriate technical and organizational measures designed to protect Customer Data against unauthorized access, disclosure, alteration, and loss, in accordance with Article 32 of the GDPR. Those measures include per-company data isolation, encryption of Customer Data in transit and of sensitive data at rest, authentication with multi-factor and role-based access control, audit logging, and privacy controls applied before AI processing.
The measures in force are described in Annex II of the Data Processing Addendum and summarized in the Security & Compliance Overview. Nomisma may change the specific technologies by which those measures are implemented, provided that it does not materially reduce the overall level of protection.
The Customer is responsible for configuring the security controls available to it — including roles, permissions, multi-factor authentication enforcement, and AI budgets — appropriately for its organization.
11 Intellectual Property
The Customer retains all intellectual property rights in and to its Customer Data and Customer Content. Nothing in this Agreement transfers ownership of Customer Content to Nomisma.
In support of the protection of Customer Content, the Service includes a Document IP Ledger — a hash-chained, tamper-evident proof-of-existence recorded for documents, together with cross-organization copy detection capable of alerting the originator where a copy appears in another organization. This constitutes an alert-and-evidence mechanism and does not guarantee prevention. Data-loss-prevention controls include per-member no-download tiers and watermarked, metadata-stripped preview rendering for sensitive files.
Nomisma and Actaa own the Platform, including the software, user interfaces, and all related intellectual property. Except for the limited right to use the Service granted herein, no rights are granted to the Customer. To the extent the Customer provides feedback or suggestions, the Customer grants Nomisma a perpetual, royalty-free license to use them to improve the Service, without obligation to the Customer.
12 Fees, Subscriptions and Early Access
Access to the Service may be provided under a paid subscription, an evaluation, or an early-access arrangement. Fees, billing frequency, and plan details are set out in the applicable Order. Each subscription runs for the period specified at the time of purchase and expires at the end of that period; continued access requires a new or renewed subscription. Except where required by applicable law, fees are non-refundable.
- Unless the applicable Order provides otherwise, fees are exclusive of taxes, for which the Customer is responsible, other than taxes on Nomisma's net income.
- Certain AI Features are metered and governed by the AI budgets and the fail-closed spend gate described in Section 7. In the absence of an active subscription, AI usage is blocked.
- Early access. Early-access features are provided on an "as available" basis, may be incomplete or subject to material change, and may be modified or discontinued. Such features may be subject to additional terms presented at the time of access.
13 Confidentiality
Each party may receive the confidential information of the other party under this Agreement. Customer Data is the confidential information of the Customer. The receiving party shall use the disclosing party's confidential information only to perform under this Agreement, shall protect it with at least reasonable care, and shall not disclose it except to its personnel and advisors who have a need to know and who are bound by obligations of confidentiality. These obligations do not apply to information that is or becomes public through no fault of the receiving party, was already known to it, is independently developed, or is rightfully received from a third party. A party may disclose confidential information where required by law, giving reasonable prior notice where permitted.
14 Warranties and Disclaimers
Each party warrants that it has the authority to enter into this Agreement. The Customer warrants that it has the rights and, where required, the consents necessary to submit Customer Data to the Service and to have it processed as described herein.
Except as expressly stated in this Agreement, and to the maximum extent permitted by applicable law, the Service is provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. Nomisma does not warrant that the Service will be uninterrupted or error-free, or that AI output will be accurate, complete, or fit for a particular purpose. The Customer is responsible for reviewing AI output before relying upon it.
15 Limitation of Liability
To the maximum extent permitted by applicable law, neither party shall be liable for any indirect, incidental, special, consequential, or exemplary damages, or for lost profits, revenues, goodwill, or data, arising out of or relating to this Agreement, even if advised of the possibility of such damages.
To the maximum extent permitted by applicable law, each party's total aggregate liability arising out of or relating to this Agreement shall not exceed the total fees paid or payable by the Customer for the Service in the twelve (12) months preceding the event giving rise to the claim. These limitations do not apply to a party's liability for its own gross negligence, willful misconduct, or fraud, or to amounts owed by the Customer for the Service, in each case to the extent such exclusions are not permitted to be limited under applicable law.
16 Indemnification
The Customer shall defend and indemnify Nomisma against third-party claims arising from Customer Data, from the Customer's use of the Service in breach of this Agreement or the Acceptable Use Policy, or from the Customer's violation of applicable law, including employment or data-protection law for which the Customer is responsible.
Nomisma shall defend and indemnify the Customer against third-party claims alleging that the Service, as provided by Nomisma and used in accordance with this Agreement, infringes that third party's intellectual property rights, and shall pay damages finally awarded or agreed in settlement approved by Nomisma. This obligation does not apply to claims arising from Customer Data, from the Customer's modifications, or from use of the Service in combination with items not provided by Nomisma where the claim would have been avoided absent such combination.
17 Term, Suspension and Termination
Term. This Agreement commences upon the Customer's first acceptance or use of the Service and continues for the duration of the Customer's subscription or Order, including renewals, until terminated in accordance with this Section.
Suspension. Nomisma may suspend the Service or an Authorized User's access, in whole or in part, where reasonably necessary to address a material breach, a violation of the Acceptable Use Policy, non-payment, or a security or legal risk. Where practicable, Nomisma shall provide notice and an opportunity to cure.
Termination. Either party may terminate this Agreement for a material breach that remains uncured for a reasonable period following written notice. The Customer may cease use of the Service and terminate as provided in its Order.
Data export on termination (portability). During the term, and for a limited transition period following termination, the Customer may export its Customer Data using the Service's one-click export (portability) capability. It is the Customer's responsibility to complete its export before the recovery window closes.
Deletion and 30-day recovery window. Following termination or upon the Customer's instruction to delete, Customer Data is deleted using an anonymized-deletion process with a 30-day recovery window, after which it is removed from active systems. Residual copies in routine backups cycle out of retention on Nomisma's standard rolling schedule, currently thirty-five (35) days, and Nomisma may retain limited data where required by applicable law.
Survival. Provisions that by their nature should survive termination — including those governing ownership, confidentiality, disclaimers, limitation of liability, indemnification, and governing law — shall survive termination.
18 Customer Compliance Responsibilities
The Customer is responsible for using the Service lawfully, including obtaining any consents or providing any notices required in respect of the Customer Data it processes and its Authorized Users, and for its own compliance obligations as an employer and as a data controller.
Artificial intelligence and employment decisions. The AI Features are assist-only. The Service is designed such that AI assists but never autonomously makes or ranks employment decisions. Where the Customer uses the Service in hiring or other employment contexts, the Customer remains the decision-maker and is responsible for compliance with applicable automated-employment-decision and anti-discrimination laws — including New York City Local Law 144, the California Fair Employment and Housing Act (FEHA), Illinois HB 3773, and the Colorado AI Act — including any required notices, bias auditing, and human oversight. Actaa does not make automated employment decisions on the Customer's behalf.
Regulated data. The Service is not configured for Protected Health Information ("PHI") within the meaning of HIPAA, and Nomisma does not offer a Business Associate Agreement. The Customer shall not upload PHI to the Service. Nor is the Service configured to store cardholder data subject to PCI-DSS; payment credentials are handled exclusively by the payment processor identified on the Sub-processors page. The Customer is responsible for determining whether the Service, as configured, is appropriate for its regulatory obligations.
19 Governing Law and Jurisdiction
This Agreement is governed by the laws of the State of Wyoming, USA, without regard to its conflict-of-laws rules. The parties submit to the exclusive jurisdiction of the state and federal courts located in the State of Wyoming, save that either party may seek injunctive relief to protect its intellectual property or confidential information before any court of competent jurisdiction. The United Nations Convention on Contracts for the International Sale of Goods shall not apply.
20 Changes, Notices and Contact
Changes to these Terms
Nomisma may update these Terms from time to time. Where a change is material, Nomisma shall take reasonable steps to notify the Customer, for example by email to its Administrators or by notice within the Service. Changes take effect on the date stated; continued use of the Service after that date constitutes acceptance of the updated Terms. The current version is the version published on this page.
Notices
Nomisma may give notices to the Customer by email to its Administrators or through the Service. The Customer may give notice to Nomisma by email to info@actaa.ai.
Contact
Questions regarding these Terms may be directed to info@actaa.ai. Related documents: the Platform Privacy Policy, the Data Processing Addendum, the Acceptable Use Policy, the Sub-processors page, and the Security & Compliance Overview.